Spring Cleaning Your Office

It’s that time again: time to dust out the cobwebs, clear your desk and do some deep spring cleaning! There’s something about clearing the clutter and cleaning that makes an office feel more spacious and fresh. Let’s be honest, you’re probably so caught up in your day-to-day work that you don’t get a chance to give your office a good cleaning very often. Now is the time to do it.

Set aside some time, whether it’s a whole day or just a few hours, to dedicate to cleaning your office. Before you start, have everything you’ll need, from cleaning supplies to organising units, so you can focus and get the job done right.

Depending on the size of your office, the idea of spring cleaning might seem overwhelming. The thought of tackling that overflowing closet or cleaning those dusty nooks might scare you, but it doesn’t have to. When you take it section by section and tackle this project strategically, it’s easier to take on.

Start with Closets, Shelves and Filing Cabinets

Start with closets, shelves, filing cabinets and other storage units. These things can collect a lot of clutter and even important paperwork that has been building up for years. Taking these things first means you’ll get them out of the way and have more room to organise the other things in your office.

The best way to clean closets and shelves is to empty them out completely. As you do this, sort things you need to keep into categories and put things you don’t need into a “toss” pile. Then, clean the closet and shelves with a damp rag and don’t forget to vacuum the carpet. As you put things away, organise them in a way that makes sense using things like closet organisers, bins, hooks and other tools.

To spring clean a filing cabinet, go through each drawer, reading the file labels, and remove the ones you no longer need. Shred this paperwork and reorganise the remaining files as needed.

Move to Desktops and Workstations

Now, move to desks and work areas. Clear counters and tables off and put things away. If something doesn’t have a designated place, make one. The idea is to get rid of as much clutter as possible. With everything off the surfaces, you can wipe down desks, workstations, keyboards, chairs and other office equipment that gets dusty and grimy.

This is a task you can have employees help with. Designate one day as “spring cleaning day” and have everyone pitch in by being responsible for his or her work space. Provide a lunch and make the day as enjoyable as possible and be sure to thank your employees for their efforts cleaning and through their everyday work.

If you have special equipment in your office, follow cleaning and safety guidelines from the manufacturer. Some equipment needs to be cleaned in very specific ways, so it’s important that you take care of these things well so they will last for long periods of time.

Give Customer Areas Extra Attention

Customer areas, like showrooms, shops, foyers, conference rooms, and meeting rooms, require some special attention. These areas help you create an impression and reputation, and when they are clean and have working fixtures your customers will see you as a professional, competent service provider.

Some spring-cleaning tasks that can help you make your office the perfect customer meeting place include:

•    Clearing clutter
•    Organising marketing literature
•    Dusting surfaces
•    Arranging comfortable furniture
•    Cleaning whiteboards and replacing markers
•    Dusting projectors
•    Facing and organising shelves
•    Maintaining shelves and display units
•    Updating displays

Of course, these are just a few projects that will help you freshen up your customer areas so they shine and tell your customers they can trust you and the products and services you provide.

Deep Clean the Building

Once you have organised storage units, cleaned surfaces and spruced up client areas, you are ready to give your entire office, or even building, a deep clean. There are some tasks that only need to be done every few months, or once a year, and now is the perfect time to check them off your list.

Start with the walls by removing cobwebs and wiping them down. Then, use a vacuum cleaner or steam cleaner to clean upholstery and curtains. These items rarely get cleaned, but go through a lot of wear and tear every day, so a good cleaning will breathe new life into them.

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Hire a carpet cleaner or floor scrubber to make sure your carpet, tile or concrete floors shine and look their best. This is another task that often gets neglected, but clean floors can make a huge impact on how your office looks.

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While you’re spring cleaning, it’s also a good idea to have your plumbing, heating and cooling systems and appliances maintained. Even if you don’t think there are problems, an expert can make sure everything is in working order, clean the units and help you catch potential problems before they cause a lot of expensive damage.

Make it a habit to change the batteries in your smoke and carbon monoxide detectors, check to make sure your fire extinguishers are in good condition and make sure your first aid kids are well stocked when you spring clean. These things are absolutely essential to your employees’ and customers’ safety.

The thought of spring cleaning may not get you excited, but when you have a fresh, clean office, it will be a much more pleasant place to work. Your employees will enjoy their work more and even be more productive. Your customers will think more highly of your business and you’ll find it much easier to operate from day to day as things will be organised and in their place.

This spring, take the initiative to get your office in top condition by taking on some projects, enlisting the help of your employees and hiring the equipment you need to get your office spick and span for the rest of the year.

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About the Author

Lauren King

Lauren works in our Ecommerce Team, with over 6 years of experience at HSS. She brings product knowledge and is able to give her advice on the right tool for the job no matter how big or small.

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